Village of Douglas Council Proposed Minutes

THE CITY OF THE VILLAGE OF DOUGLAS
MEETING OF THE CITY COUNCIL
MINUTES
Monday, December 1, 2008
7:00 PM

1. Call to Order
Mayor Balmer called the meeting to order at 7:00 p.m.

2. Roll Call
Members Present: Bailey, Balmer, Hoexter, Sapita, Urquhart, Waddell, Harvath. Also Present: Manager Kowal

3. Pledge of Allegiance – Mayor Balmer led the Pledge of Allegiance.

4. Changes/Additions/Deletions to Agenda
Addition of agenda item #8 C – Copy of Planning Workshop Session: Review comments from the open house.
Deletion of agenda item #17 A – Meadowargus Development
Motion by Sapita with support from Harvath to accept and approve the agenda for December 1, 2008 as amended. Motion carried unanimously.

5. Approval of Minutes
A. Regular Meeting of City Council of November 17, 2008
Motion by Hoexter with support from Sapita to approve the meeting minutes of the November 17, 2008 City Council. Motion carried unanimously.

6. Appointments/Resignations
A. None Scheduled

7. Proclamations/Awards
A. None Scheduled

8. Public Communications (Limit of 3 minutes for comments regarding agenda items)
Verbal:
Terry Burns, Allegan County Commissioner presented City Manager Kowal with a DVD, spoke on revenue sharing and the new medical marijuana law. Mr. Kowal stated he would copy and distribute the DVD to all Council Members.
Written:
A. Minutes from the Saugatuck Township Fire District Board Workshop Meeting of September 22, Regular Meeting of October 13, and Workshop Meeting of October 27, 2008.
B. Interurban Transit Authority Monthly Report dated November 18, 2008.

9. Unfinished Business
A. None Scheduled

10. New Business
A. Motion to Adopt Resolution No. 84-2008 Approving an Agreement between the City of the Village of Douglas and the Saugatuck-Douglas Historical Society for the Administration of a Fiscal Year 2009 Grant Awarded y the Michigan Department of History, Arts and Libraries; Michigan Council for Arts and Cultural Affairs (Grant Agreement for Arts Services; Control # 09C10005ZZ).
Following a brief presentation by Mr. Kowal the following motion was presented:
Motion by Waddell with support from Sapita to adopt Resolution No. 84-2008 as presented.
Motion carried unanimously by roll call vote.

B. Motion to Approve and Adopt City Council Policy Statement No. 02-2008 Regarding Potential Governmental Consolidation of the City of the Village of Douglas, the City of Saugatuck, and Saugatuck Township.
Following a brief statement by Mayor Balmer urging transparency by all who are involved in the study the following occurred:
Harvath read Statement No. 02-2008 into the record (a copy of the statement is available at City Hall).
Motion by Waddell with support from Bailey to Approve and Adopt City Council Policy Statement No. 02-2008 as presented. Motion carried unanimously by roll call vote.

11. Staff Reports
A. Building/Planning/Zoning Enforcement
1. Notice of Violation dated November 25, 2008 Mr. Dean Borland 360 ° Realty
Letter of violation presented to Mr. Borland for work completed without permit.

12. Commission/Committee Reports
A. Planning Commission- None
B. Community Recreation Advisory Board – Bailey reminded those present that Poker Night will be January 20th.
C. Kalamazoo Lake Sewer & Water Authority Board – None

13. Council Comments
Council Members applauded the DPW Department for their work on getting the City ready for the Holiday opening. Waddell stated that she is pleased with the new invoice format. Sapita urged the need for all communities to work together when considering the tri-community consolidation.

14. Mayor’s Report/Comments
Mayor Balmer reported that although there may be areas in which consolidation is a benefit there will be areas where it will be a hindrance to the city. He urged strongly the need for total transparency by all involved.

15. Approval of Invoices
A. Motion to Approve Invoices dated 11/25/2008 in the amount of $56,185.86.
Motion by Waddell with support from Hoexter to Approve Invoices dated 11/25/2008 in the amount of $56,185.86. Motion carried unanimously by roll call vote.

16. Manager’s Report
A. December 11, 2008 Special Council Meeting from 5-6 p.m. to review legal opinions and update new council members on pending legal issues. Partial closed session meeting will occur.

B. Workshop Session tentative schedule for December 8, 2008.

C. The City has new staff members and new auditors; however, the audit has gone well and a presentation by the auditors will be scheduled.

D. 2nd Annual Employee Holiday Party will be December 16, 2008 from 12-2 p.m. The party is a gift from the City Manager to the City Employees at no expense to the city.

E. B.S. &A software is in place. Mr. Kowal commended Mr. Drexler for his proactive approach in the implementation of new general ledger, accounts payable, and cash receipting programs.

17. Hear from the Audience (Limit of 3 minutes for general comments)
Fred Royce – Questioned if the December workshop was open to the public.
R.J. Peterson- Spoke regarding the U of M study and bouys in the Kalamazoo river.

18. Adjournment
Motion by Waddell with support from Urquhart to adjourn the December 1, 2008 City Council meeting. Meeting adjourned at 8:10 p.m. Motion carried unanimously.

Respectfully Submitted by Pam Aalderink, Acting Recording Secretary

Approved by: ____________________________________________________________
Matt Balmer, Mayor

Certification of Minutes

I hereby certify that the attached is a true and correct copy of the minutes of a regular meeting of the City Council of the City of the Village of Douglas held on December 01, 2008. I further certify that the meeting was duly called and that a quorum was present.

________________________________________ __________________
Jean E. Neve, City Clerk Date