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1. Call to Order
The meeting was called to order at 7:00 p.m. by Mayor Balmer

2. Roll Call
Members Present: Bailey, Balmer, Harvath, Hoexter, Mayer, Moore, Waddell
Absent: None
Also Present: Manager Kowal and Clerk Neve

3. Pledge of Allegiance - Mayor

4. Changes/Additions/Deletions to Agenda
Addition: Item 10G, Resolution No. 59-2008 Approving the purchase of a new
LCT600 Trailer-Mounted Belt Driven Leaf Vacuum for the Public Works
Department through a cooperative purchasing program.
Motion by Mayer with support from Hoexter to approve the agenda as amended. Motion carried.

5. Approval of Minutes
A. Regular Meeting of City Council of July 21, 2008
B. Closed Session Minutes of City Council of July 21, 2008
Motion by Waddell with support from Bailey to approve meeting minutes as presented. Motion carried.

6. Appointments /Resignations
A. Appointment of Mr.John C. St.Andre to the Ad Hoc Kalamazoo Harbor
Master Plan Committee (Citizen At-Large Member)
Motion by Waddell with support from Bailey to approve
the appointment of John St. Andre to the Ad Hoc Kalamazoo Harbor
Master Plan Committee. Motion carried unanimously by roll call vote.

7. Proclamations/Awards
None Scheduled

8. Public Communications (Limit of three minutes for comments regarding
agenda items)
A. Verbal:
1. Dave Hills, Water Street, complimented Manager Kowal on
his actions for the City.

B. Written:
1. Copy of letter to the editor Written by Dick Waskin and published
in the Commercial Record on November 29, 2006
2. Letter from R.G. Poetsch dated July 25, 2008 RE: Summary of
Interurban Transit Authority Board Meeting of July 22, 2008
3. Letter from James Wiley to Carol Wolenberg, Michigan Department of Education, dated July 27, 2008 RE: Opposition to
SPS’s Proposed Varsity Baseball Field at Site of Douglas Elementary School
4. Press Release from Ms. Dianne Stampfler, Promote Michigan, RE: “Film Friendly Michigan Successfully Debuts in Northern Michigan”
5. Memo from so called Saugatuck -Douglas Chamber of Commerce dated July 14, 2008 RE: Solicitation for Financial Contributions
6. Minutes from the Regular Meeting of June 9 and Workshop Meeting of June 23, 2008 of the Saugatuck Township Fire District Board are Available in the Office of the City Clerk.
7. Press Release from Saugatuck-Douglas Convention & Visitors Bureau RE: “Famous Photographer Visits Beachtowns West Michigan Pike”.
8. Agenda of the City of the Village of Douglas / City of Saugatuck / Saugatuck Township Joint Planning Committee Meeting of Tuesday, August 12, 2008
Written communications noted as received and filed.

9. Unfinished Business
None

10. New Business
A. Motion to Adopt for First Reading Ordinance 06-2008 Amending the Code of Ordinances of the City of the Village of Douglas (Sections 90.01, 90.02, 90.03, 90.04, 90.05, 90.06 and 90.07 Relating to Adoption of the International Fire Code; 2006 Edition)
Motion by Hoexter with support from Moore to approve first reading of Ordinance 06-2008 Amending the Code of Ordinance. Motion carried unanimously by roll call vote.

B. Motion top Adopt Resolution No. 54-2008 Approving a Lot Combination
(Parcel No. 03-59-350-012-00 and 03-59-350-010-00; 340 and 342
Fremont Street, Douglas, MI
Motion by Waddell with support from Mayer to approve a lot
combination for 340 and 342 Fremont Street. Motion carried unanimously
by roll call vote.

C. Motion to Adopt Resolution No 55-2008 Approving a Lot Split (Parcel
No. 03-59-150-054-00; 149 Main Street, Douglas, MI)
Motion by Hoexter with support from Mayer to approve a lot
Split for 149 Main Street. Motion carried unanimously by roll call vote.

D. Motion to Adopt Resolution No. 56-2008 Supporting the Michigan Small
Harbors Coalition
Motion by Waddell with support from Bailey to approve
Resolution No. 56-2008 supporting the Michigan Small Harbors
Coalition. Motion carried unanimously by roll call vote.
After discussion about appointing someone from council to the Coalition,
the following motion was made.
Motion by Waddell with support from Mayer to appoint Councilperson
Diane Bailey to be the City of Douglas representative to the Small Harbors
Coalition. Motion carried unanimously by roll call vote.

E. Motion to Adopt Resolution No. 57-2008 Authorizing Execution of a
Waiver and Release of Claims and Indemnification Agreement (Kristie S.
Van Plew / City of the Village of Douglas)
Motion by Waddell with support from Hoexter to approve
Resolution No. 57-2008. Motion carried unanimously by roll call vote.

F. Motion to Adopt Resolution No. 58-2008 Ratifying a General Record
Retention and Disposal Schedule Policy for the City of the Village of
Douglas (copies of the 89-page “Records Management Handbook” are
available for public inspection during normal business hours in the
Office of the City Clerk and on the rear table in the Douglas City Council
Room)
Motion by Waddell with support from Mayer to approve
adoption of Resolution No. 58-2008. Motion carried unanimously by
roll call vote.

G. Motion to Adopt Resolution No. 59-2008 Approving the Purchase of a
New LCT600 Trailer-Mounted Belt Driven Leaf Vacuum for the Public
Works Department Through a Cooperative Purchasing Program.
Motion by Mayer with support from Bailey to approve Resolution No.
59-2008 purchase of leaf vacuum. Motion carried by roll call vote with
Waddell casting a “no” vote.

11. Staff Reports
A. Building/Planning/Zoning/Enforcement
1. Letter from Ryan Kilpatrick, Planning & Zoning Consultant, to
Mr. Gerry and Ms. Joyce Osicek, dated July 19, 2008 RE: Notice
To Abate Nuisance
Notice pertains to grass clippings and other debris.

2. Letter from City Attorney, Andrew Mulder, to Attorney Scott
Smith and Kurt Dykstra, dated July 31, 2008 RE: Early
Childhood Center; Saugatuck Public Schools
Letter informs Saugatuck Public Schools they have an additional
30 days to try to reach a compromise. Attorney Mulder will send
a FOIA request to the Michigan Department of Education asking
for plans for the baseball field that were submitted to the Board of
Construction.

12. Committee Reports
A. Planning Commission
Next scheduled meeting is August 13, 2008

B. Community Recreation Advisory Board
Working on the Five-Year Plan

C. Kalamazoo Lake Sewer & Water Authority
No report.

D. Park Improvements Implementation Ad Hoc Committee
Committee has discussed purchase of playground equipment. Balmer
reported he has met with GMS regarding site preparation for the new
playground equipment and placement of fountain.

13. Council Comments
Waddell explained she voted “no” on the leaf vacuum purchase because she feels
the city has put many dollars into the DPW recently. We are trying to work on
the Park Plan and purchase a Police car every year. We need to take a closer look
at expenses and work on the CIP.
Mayer commented she doesn’t think the Police need a new car every year. Jane
questioned if there is an ordinance that regulates when contractors can begin
to work each morning. Kowal responded the ordinance limits contractors work
to 7:00 a.m. through 9:00 p.m. daily. There is nothing in place to regulate
the activities of garbage/refuse haulers.
Moore extended compliments to Manager Kowal and staff.
Moore asked about the reason the emergency warning siren went off last week. Kowal responded there has been no word on what caused the siren to sound.
Moore requested a work session be set to work on the City Manager’s goal list.
Kowal responded he will present a list in order of priorities and schedule a
committee of the whole meeting.
Harvath related in these times of tight budgeting, council should be making a
careful analysis.
Bailey asked that a letter be sent to Kristie Van Plew thanking her for her service.
Bailey related that she and Mayor Vettori were to attend the Saugatuck Township
Board Meeting on Wednesday but were not included on the agenda. They
intended to discuss the Harbor Commission.
14. Mayor’s Report/Comments
Balmer related he will sign the letter to Ms. Van Plew.
OktoberFest sponsorship forms are available for the event on October 4th.
Proceeds from the event will go toward Beery Field refurbishing.

15. Approval of Invoices
A. Consideration of Approval of Invoices dated 8/1/08 in the
amount of $35,179.84
Motion by Hoexter with support from Mayer to approve invoices dated 8/1/08 totaling $35,179.84. Motion carried unanimously by roll call vote.
B. Consideration of Approval of Payroll for the Month Ended July 31, 2008
in the amount of $69,282.54
Motion by Mayer with support from Harvath to approve payroll
for the month ended July 31, 2008. Motion carried unanimously by roll
call vote.

16. Manager’s Report
A. Kowal reported on a meeting with Bartlett Tree Services regarding a
forestry inventory program. Bartlett will be invited to a September
council meeting to explain the program.
Mayer mentioned the trees in front of the Elementary School appear to
be diseased.
B. Memorandum from City Clerk Neve to Manager Kowal dated July 29,
2008
Memo relating Clerk Neve’s experience volunteering with the
National Association of Secretaries of State.
C. Status of Local Media Investigation and Reporting on So-Called
Saugatuck-Douglas Chamber of Commerce
Manager’s report attached..

17. Hear from the Audience (Limit three minutes for general comments)
A. Mary Bredemann, 3089 Lakeshore, presented photos of new
construction on Lakeshore that she feels should be halted due to
the level of fill that was brought in and the possibility of creating
drainage problems.
Sally Bredemann, 3089 Lakeshore, commented she is heartbroken to
see what is happening along Lakeshore Dr.
Joseph Bredemann, 3089 Lakeshore, requested the new construction
be visited and viewed from the rear of the property.
Scott Sullivan, Commercial Record, related Mr. Dick Waskin called
him to relay the statement that the letter included in the packet was
not placed on the agenda at his request.

18. Adjournment
The meeting was adjourned at 9:30 p.m.

Respectfully submitted by:

Jean E. Neve, CMC
Clerk

Approved by: ____________________________________________________________
Matt Balmer, Mayor

Certification of Minutes

I hereby certify that the attached is a true and correct copy of the minutes of a regular meeting of the City Council of the City of the Village of Douglas held on August 4, 2008. I further certify that the meeting was duly called and that a quorum was present.

________________________________________ __________________
Jean E. Neve, City Clerk Date