Village of Douglas Council Proposed Minutes

THE CITY OF THE VILLAGE OF DOUGLAS
MEETING OF THE CITY COUNCIL
MINUTES
MONDAY, APRIL 20, 2009
DOUGLAS CITY HALL COUNCIL ROOM
86 W. CENTER STREET, DOUGLAS, MI
7:00 PM

1. Call to Order: Mayor Pro-Tem Waddell called the meeting to order at 7:00 P.M.

2. Roll Call: Members Present- Bailey, Hoexter, Harvath, Sapita, Urquhart, Waddell. Members Absent/Excused: Balmer. Also present- Scott Dienes, City Attorney. Larry Nix, Williams & Works. Jean Neve, City Clerk-Acting Manager.

3. Pledge of Allegiance : Led by Mayor Pro-Tem Waddell

4. Changes/Additions/Deletions to Agenda
Motion by Harvath, with support from Bailey, to approve the agenda for April 20, 2009 as presented. Motion carried unanimously by voce vote.

5. Approval of Minutes
A. Committee of the Whole Meeting of City Council of April 06, 2009. Motion by Hoexter, with support from Bailey, to Approve the Committee of the Whole Meeting of City Council minutes for April 06, 2009 as submitted. Motion carried unanimously by voice vote.
B. Regular Meeting of City Council of April 06, 2009. Motion by Hoexter, with support from Harvath, to approve the Regular meeting of City Council of April 06, 2009 minutes as submitted. Motion carried unanimously by voice vote.
C. Closed Session Minutes of City Council of April 06, 2009. Motion by Hoexter, with support from Bailey, to approve the Closed Session Minutes of city Council of April 06, 2009 as submitted. Motion carried unanimously by voice vote.
D. Committee of the Whole Meeting of City Council of April 09, 2009. Motion by Hoexter, with support from Urquhart, to approve the Committee of the Whole Meeting of City Council of April 09, 2009 minutes. Motion carried unanimously by voice vote.

6. Appointments/Resignations
A. Motion to Appoint Mr. Paul Marineau to the Planning Commission (term concluding April
30, 2011.) Motion by Harvath, with support from Hoexter, to appoint Mr. Paul Marineau to the Planning Commission. Motion carried unanimously by roll call vote.
B. Motion to Reappoint Mr. David Burdick to the Planning Commission (term concluding
April 30, 2012.) Motion by Harvath, with support from Bailey, to reappoint Mr. David Burdick to the Planning Commission. Motion carried unanimously by roll call vote.
C. Motion to Reappoint Mr. Ronald Dellartino to the Planning Commission (term concluding
April 30, 2012.) Motion by Harvath, with support from Urquhart, to reappoint Mr. Ronald Dellartino to the Planning Commission. Motion carried unanimously by roll call vote.

7. Proclamations/Awards : None scheduled

8. Public Communications (Limit of 3 minutes for comments regarding agenda items)
Verbal:
Mary Glinski/10 W. Center St. (Thistle Gallery). Believes she is being targeted by the potential elimination of residential parking. Urged Council not to eliminate parking waivers for residential over commercial.
Steve Laughner/98 Center St. addressed the benefits of mixed use in the downtown area.

Written: All written material is available for public review at City Hall.
A. SABA Business Meeting Minutes of Wednesday, April 1, 2009
B. West Michigan Strategic Alliance Thank You Letter dated April 6, 2009
C. Allegan County Recycling Curbside Collection Totals for the City of Douglas during 2008.
D. Saugatuck Township Fire Board Meeting Minutes of March 9 and March 23, 2009.

9. Unfinished Business - None scheduled

10. New Business
A. Consider Motion to Approve for First Reading Ordinance No. 02-2009 Adoption of the City
of the Village Of Douglas Zoning Ordinance
NOTE TO COUNCIL MEMBERS; Please bring your draft copy of the Zoning Ordinance
Mr. Nix presented Council with a review of the proposed Draft Zoning Ordinance and
recommendations by Ryan Kilpatrick, City Economic/Community Director. Kilpatrick informed Council through a memo that in order to comply with the Michigan Zoning Enabling Act and Michigan Planning Enabling Act the incorporation of #5 Article 3 Zoning Districts and Map, Section 3.12 Schedule of Regulations: page 47 is not recommended at this time. He also requested that council consider the effects of eliminating parking waivers for residential uses in the C-1 District. Following several questions from Council, Waddell directed members to focus on the main topic.
Motion by Hoexter, with support from Urquhart, to incorporate the staff recommendations as identified in the City of Douglas staff memorandum dated April 16, 2009. Recommendations to be incorporated are #1 Draft alternate language pertaining to parking in the C-1 District. #3 Reduction of off-street parking requirements for boat slips associated with a commercial marina. #4 Rectification of typographic error found on page 216. Council also recommends that #5 Wholesale reduction of density within certain zoning districts be deferred to Planning Commission. Motion carried unanimously by roll call vote.

Nix will take the Draft Ordinance and incorporate the changes, republish it with the April date and make it available at the time of adoption.

B. Consider Motion to Approve Resolution No. 19-2009 Amending the Budget of the
2008/2009 General Appropriations Act.
Motion by Harvath, with support from Bailey, to Approve Resolution No. 19-2009 Amending the budget of the 2008-2009 General Appropriations Act. Motion carried unanimously by roll call vote.

C. Consider Motion to Approve Election Inspectors Tarue Pullen, Donna St.Andre, Linda
Anderson, Greg Harvath, Martha Hoexter, Walter Pattison, Louise Pattison, Ellen Sprouls,
Alexa Urquhart and Dorothy Demerest for the May 5, 2009 Election.
Under the direction of the City Attorney the following members abstained from voting: Urquhart, Hoexter, and Harvath.
Motion by bailey, with support from Sapita, to approve Election Inspectors Tarue Pullen, Donna St. Andre’, Linda Anderson, Greg Harvath, Martha Hoexter, Walter Pattison, Louise Pattison, Ellen Spouls, Alexa Urquhart and Dorothy Demerest for the May 5, 2009 Election. Motion carried unanimously by voice vote, with Urquhart, Hoexter, and Harvath abstaining.

D. Consider Motion Approving Resolution No. 20-2009 Adopting The City of the Village of
Douglas Fraud Risk Management Policy Statement
Motion by Harvath, with support from Bailey, to approve Resolution No. 20-2009 adopting The City of the Village of Douglas Fraud Risk Management Policy Statement. Motion carried unanimously by roll call vote.

E. Consider Motion Approving Resolution No. 21-2009 Adopting The City of the Village of
Douglas Conflict of Interest Policy Statement
Motion by Hoexter, with support from Harvath, to approve Resolution No. 21-2009 adopting The City of the Village of Douglas Conflict of Interest Policy Statement. Motion carried unanimously by roll call vote.

F. Consider Motion Authorizing City Manager to Set Aside an Amount Not to Exceed
$________ in the 2009/2010 Budget for Beginning Architectural Services for City Hall (Dutcher Lodge) Improvements / Renovations.
Motion by Harvath, with support from Urquhart, to direct the City Manager to make accommodations in the next budget cycle for beginning architectural services for city hall improvements/renovations. Motion carried unanimously by roll call vote.

11. Staff Reports
A. Building/Planning/Zoning/Enforcement
B. Finance/Budget
1. Revenue/Expenditure Summary Report for the Period of 7/1/2008 to 03/31/2009
2. Investment Schedule as of 03/31/2009
3. Wire Transfer/ACH Payment Summary for the Month Ended March 31, 2009

12. Commission/Board/Committee Reports
A. Planning Commission
B. Community Recreation Advisory Board- Seeking a grant for the Safe Walking program.
C. Kalamazoo Lake Sewer & Water Authority Commission – KLSWA will be moving forward with their capital improvement plans.
D. Kalamazoo Harbor Master Plan Committee- Next scheduled meeting is May 20, 2009.
E. Police Commission- Budget was passed as recommended by the Police Commission. A new time tracking computer program has been installed in the squad cars. Also a new squad car has been received.

13. Mayor’s Report/Comments

14. Approval of Invoices
Motion to Approve Invoices dated 4/17/09 in the amount of $93,106.56
Motion by Bailey, with support from Urquhart, to approve invoices dated 4/17/09 in the amount of $93, 106.56. Motion carried unanimously by roll call vote.

15. Manager’s Report
1. Waddell met with Chef Container to discuss the changes in pickup dates. Chef will report back to her.
2. The crack sealing & restripe estimate for Blue Star, Center, Union, St Peters, Water, West Shore, and Main Sts., as well as for the parking lots has been received for $24, 425.
3. Allegan County Heritage Trail will hold a kick off celebration at Wades Bayou Park on May 30th.
4. May 5 is the election for School Board and milage renewal

16. Hear from the Audience (Limit of 3 minutes for general comments)
Steve Laughner/98 Center St. commended the Council for the job they are doing.

16.5 Council Comments
Bailey and Sapita addressed letters council had received from Chuck Gustafson, dated 3-27-09, regarding trees. Waddell directed them to bring the letters up at the next meeting. Hoexter reported that the SPS system has made progress on the new ball field area.

17. Adjournment
Motion to Adjourn the Regular Meeting of the City Council of April 20, 2009
Motion by Bailey, with support from Hoexter, to adjourn the meeting. Motion carried by voice vote. Meeting adjourned at 8:35 P.M.

Submitted by Pam Aalderink, Recording Secretary
April 22, 2009

Approved by:_______________________________________________________________________
Renee Waddell, Mayor Pro Tem

Certification of Minutes

I hereby certify that the attached is a true and correct copy of the minutes of a regular meeting of the
City Council of the City of the Village of Douglas held on April 20, 2009. I further certify that the meeting
was duly called and that a quorum was present.

________________________________________ ______________________________________
Jean E. Neve, CMC Date
City Clerk